Covid-19 Protection Framework – RED

Vaccine Pass Requirements

The NHHA is required to adhere to relevant legislation and applicable CPF rules. Under CPF red setting, the NHHA administers “Organised Community Sport” defined as a “Gathering” and the whole of the NHC site is captured under “Clubrooms with hospitality offering” defined as “Hospitality” due to the NHC being a fully licensed venue inside the fence lines. At times it will also be running “Events” as defined by the CPF framework. In all scenarios Covid Vaccine Certificates/Covid Passes are required for the NHHA to operate fully and effectively. Click here for information on CPF settings and rules for sports organisations provided by Sport NZ.

Anyone who is eligible to be vaccinated who is unable or unwilling to provide their Vaccine Pass will be declined entry to the NHC.

You may be requested to provide proof of age for you or a child in your care, if they are thought to be over 12-years of age.

The NHHA remains a Vaccine Required Site at all levels of the CPF – Green, Amber, or Red. All persons entering the NHC must provide proof of vaccination status at all levels of the CPF. A valid Vaccine Pass must be scanned at a designated entry point to the NHC, currently via the northern gate entrance A, accessed from the northern carpark.

Individuals aged 12-years and 3-months and over are required to have their Vaccine Pass scanned including:

• • Staff
  • Players
  • Coaches
  • Administrators
  • Volunteers
  • Schools & their students
  • Board Members
  • Divisional Committee Members
  • Visitors
  • Contractors (plumbers, service agents)
  • Groundsman
  • Anyone else entering the site

Acceptable scanning – The only authorised tool for scanning a vaccine pass is the government approved NZ Pass Verifier app. Hardware devices (mobile phones) will be made available to personnel tasked with scanning individuals prior to entering the NHC. Staff with NHHA provided phones are required to download and install the app to scan in Vaccine Passes as required.

The Facility Manager will allocate mobile phones to use as scanning devices to be assigned to rostered employees prior to undertaking verifier duties. The Facility Manager will be responsible for allocation and returns, securing, and charging these devices.

Penalties – Under Covid-19 Response and related legislation, penalties for not verifying vaccine status are $15,000 per offence. Work Safe and NZ Police have both indicated they expect to undertake compliance spot checks. Failure to scan in a visitor is likely to be deemed serious misconduct and may lead to liability for fines and/or dismissal.

Entry Protocols

Under all scenarios Gate D (southern carpark entrance) will remain closed except for staff, and Gate A (north carpark) will remain open. The Jack Hinton Carpark in Rosedale Domain will be open to access Harbour 5 and the High Performance Centre (HPC).

The south carpark (Gate D) will operate solely for permanent employees and approved contractors and the gate must be closed at all times following entry. This is due to the entrance to the south end of the NHC not being configured for Vaccine Pass scanning. Staff will be pre-scanned and are responsible for scanning any guests or visitors under their care. The single access gate to the NHHA office will be fitted with a padlock. Staff will be issued keys and are required to close and lock the gate behind them.

Training will be provided to all staff assigned to Scanning Duties including how to manage a scenario where members or visitors either refuse to show/scan their Vaccine Pass or they become aggressive. In either scenario staff will be advised to:

1. Withdraw from the interaction – not argue with the visitor
2. Not attempt to restrain or block the visitor from entry if they are determined to enter
3. Immediately contact a team leader/duty manager who will locate the visitor

A duty manager or member of NHHA staff will take appropriate action that may involve contacting police. If the person is a NHHA member, they may be referred to a judiciary hearing and liable to have their membership cancelled or suspended, and/or served with a trespass notice.

As situations and scenarios arise, this document and training procedures may be updated to reduce risk for our employees and volunteers, and/or improve the customer experience.

Security staff may be deployed as required.

Entry Protocol Type A – Low Volume

This protocol takes advantage of staff already on site where the demand to scan is low. This protocol reduces staff requirements by ensuring all visitors enter through a single gate (Gate 1 adjacent to Carpark A), and where visitors are unlikely to move between assigned areas. Applies to anticipated volumes of less than 100pp on site.

This protocol is best suited for team trainings, academy sessions, youth programmes and smaller bookings. This protocol is NOT to be used to manage entries for high volume scenarios/competitions.

Entry Protocol Type B – High Volume

This protocol deals with high volume/high visitation periods to manage entry, vaccine pass scans, and exit safely and efficiently. This protocol has higher staff cost and places an emphasis on keeping more members flowing in to and out of the NHC.

This protocol maintains the focus on a single-entry point but opens two lanes for entry into the tunnel from the northern carpark and allows for at least two or more staff to scan vaccine passes utilising queue management systems if required.

A – Competitions – School/Club/Youth

Vaccine scanning is required at all levels of participation except for those under 12-years and 3-months old.

The Facility Manager to decide entry protocols, the Competition Manager to manage communications to stakeholders.

B – Turf Bookings (Bubble)

Participants will need to provide proof of their vaccine status at the time of making bubble bookings. Terms and conditions will also need to be completed to ensure all accompanying visitors are vaccinated.

Unfortunately, the NHHA cannot offer ‘open to play’ options at this time due to the inability to provide Vaccine Pass scanning resources at all times. The NHHA will resume normal function as soon as possible to enable casual hockey for all members and clubs.

The Competitions team has primary responsibility for this activity.

C – Turf Bookings – Teams and Groups

When making the booking, users will confirm vaccine status of participants and where age appropriate will be required to produce a Vaccine Pass on entry.

Unfortunately, the NHHA cannot offer ‘open to play’ options at this time due to the inability to provide Vaccine Pass scanning resources at all times. The NHHA will resume normal function as soon as possible to enable casual hockey for all members and clubs.

The Facility Manager is responsible for specifying entry criteria and ensuring Vaccine Passes are scanned using one of the approved protocols. The Operations Manager is responsible for communicating to stakeholders.

D – Development Programmes

Participants will confirm vaccine status at the time of registration and where age appropriate will be required to produce a Vaccine Pass on entry.

The Facility Manager is responsible for specifying entry criteria and ensuring that all persons on site are vaccine-pass scanned using one of the approved protocols. The Hockey Development Manager is responsible for communicating to stakeholders.

E – Representative Campaigns

Participants will confirm vaccine status at the time of registration and where age appropriate will be required to produce a Vaccine Pass on entry.

The Facility Manager is responsible for specifying any entry criteria and ensuring that all persons on site are vaccine-pass scanned using one of the approved protocols. The Hockey Development Manager is responsible for communicating to stakeholders.

F – Community / Club Meetings

The Facility Manager will take on a lead on compliance.

* To manage scanning member clubs (on a case-by-case basis) may be able to book meeting rooms but this may incur the cost of a staff member to be responsible for scanning.

G – Divisional Committee Meetings

Divisional committee meetings can take place online and as such are specified to operate that way in Red. Under Red settings the NHHA is advised it should not bring people together due to increase risks. Under Orange and Green these meetings can happen on site with the use of masks and scanning.

H – Workshops and Competition Briefings

These meetings can take place as specified under Red or Orange. Under Red levels we should not bring people together inside to avoid increased risk. Under Orange or Green these meetings can happen on site with the use of masks and scanning.

The activity manager or their delegate is responsible for compliance.

I – Tournaments/Festivals

Vaccine Passes are required for all to attend tournaments and festivals at the NHC. To achieve compliance draws and scheduling may be modified as needed.

The Facility Manager to decide entry protocols, the Competition Manager will communicate to stakeholders.

J – Clubhouse

As vaccine scanning takes place at specified entrances there is no need to scan vaccine passes to enter the Clubhouse. It is important to note that as the Clubhouse is an indoor venue, capacity is limited dependent on areas that share the same air conditioning. The whole of the internal structure of the NHC building being interconnected with common air conditioning, the NHC building is defined as a single zone with the applicable limits of 100pp to apply.

K – Village Green Hospitality

As vaccine scanning takes place at specified entrances there is no need to scan vaccine passes to enter the Village Green. Visitors to the Village Green will however be required to scan into that zone. The Village Green as a separate zone can accommodate up to 100pp that must be strictly enforced.

L – Clubhouse – Change rooms and Showers

The Change rooms at the NHC are closed for changing, team briefings or congregating for any reason. The change rooms also share air conditioning with the Clubhouse and so must share capacity constraints with the Clubhouse for a limit of 100pp for both spaces.

M – Clubhouse – Bathroom Facilities

The Facility Manager to decide entry protocols. Location scanning required to enter this area as a separate zone.

N – Clubhouse – Meetings & Functions (non-Hockey related)

As visitors can tightly managed for small functions and their requirements, the NHHA is comfortable that under all CPF levels it can operate commercial meetings and functions within applicable limits. Particular attention should be applied to the concurrence of use upstairs and downstairs to ensure we do not exceed gathering limits. Scanning will be undertaken at the entrance point to the site by the venue team.

O – Tenants

Where tenants exist within the NHC building they fall under the zone limit. Tenants are responsible for ensuring vaccine passes of all staff and visitors are scanned in under entry protocols designed with Venue Manager.

Particular attention will be given to the concurrence of upstairs and downstairs use to ensure applicable gathering limits are not exceeded. Scanning will be undertaken at the entrance point to the site by the venue team.